Effective Keyword Searches for Lawyers

The volume of Electronically Stored Information (ESI) can be enormous within an eDisclosure case; it is, therefore, essential that steps are taken to reduce this by using electronic keyword searches. So, how can lawyers make their eDisclosure keyword search strategy a more effective process?

Reviewing every item of ESI is impractical. In order for lawyers to have the most relevant data to analyse keyword search is essential. Reduce these items to a manageable amount. eDiscovery keyword searching enables quick sifting through documents and emails. eDiscovery keyword searching enables quick sifting through documents and e-mails. This reducing large data sets down to only those items that contain the information that is pertinent to the case.

However, despite the best intention of legal teams to make use of this method, keyword searching is beset with challenges. The great majority of pure ‘search providers’ never formed with eDisclosure in mind. But, rather to provide a simple method for finding a single document, or several, that match a given search term.

This “data retrieval over document retrieval” methodology ignores the unique needs of the legal world. Thus, namely, returning all of the relevant documents and finding useful patterns within the evidence that the lawyer might have had no idea even existed.

The Options to Consider when Conducting a Keyword Search
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Search Relevant & Longer Phrases
Searching relevant, longer phrases rather than individual keywords makes your search stronger. Reducing the number of irrelevant items to review.
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Boolean Search
Refrain from putting any keywords in your list which appear in an email signature. When the search is being carried out over email files, every email will be returned as a positive if it contains a word or phrase from the keyword list. This can include names, addresses, email addresses, telephone numbers etc.
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Productive eDisclosure Keyword Search

A critical factor before carrying out this search is to create a keyword list that will produce a good, responsive result set. Creating a productive keyword list is important because it determines how many items are returned that will require manual reviewing. An unsuccessful keyword search will return a large number of false positives that will be irrelevant to your case. With successful keyword searches reducing the costs to the clients alongside the overall time the job will take to review.

How can CYFOR Legal assist you?

Legal teams working within the eDisclosure process can become overburdened by the heavy reliance on keyword search within a compressed timeframe. At the same time, many search technology vendors have attempted to enter the eDisclosure market. And so, quickly branding their technologies as solutions for the legal domain. But, with little understanding of the legal eDiscovery process this has done little to help the modern legal team.

Your eDiscovery Specialists

As a specialist in eDisclosure rather than purely keyword search providers, CYFOR Legal’s Litigation and eDisclosure Team delivers knowledge and data. All alongside foresight instead of hindsight. CYFOR Legal can also demonstrate how keyword search can be effective if the dataset collection is small. As well as being, well-understood and easy to access. While containing environments that are dynamic, big, and unknown.

Why CYFOR Legal?

Fortunately, CYFOR Legal’s Litigation and eDisclosure eDiscovery Team dedicates itself to serving the legal community, benefitting the legal teams we work with. All whilst helping lawyers that are grappling with the many day-to-day challenges they face. Further, we are experienced in developing keyword strategies. Allowing legal teams to save valuable time making decisions about the methods used to identify the documents. Thus allowing legal decisions to be made based on those documents.

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